The pivot fields remain in the data source table, however, they're not populated (as shown in the screenshot below). Pivot Table - Add Calculated Field Not Working Apr 26, 2012. I have downloaded the results of an online survey and have started building a pivot table to try and make sense of them. After I ungroup Date field, inserted the Calculated item to run ='Cash in'-'Cash out', the Date field was unable to group automatically by Month, Year or Quarters now. Pivot table calculated field with MAX() doesn't work as expected. Create the calculated pivot field that uses the fields corresponding to the restated formula, including the new field you just created; do not use SUM or COUNT at this point. In this example, we'll set up a pivot table with both types of formulas, to see where and how they work. Problem 3# Excel Pivot Table Sum Value Not Working. To get around this you can add the Daily Capped Total formula to you table itself instead of the pivot table and the field will calculate correctly. Thread starter toshimarise; Start date Feb 27, 2014; Tags calculated field max() pivot table T. toshimarise New Member. I can reproduce your issue when I grouped the Date column. The Insert Calculated Field dialog can be a little confusing to work with. Calculated Fields are formulas that can refer to other fields in the pivot table. Another solution to get the total would be to place a formula outside the pivottable and sum the column minus the grand total. I have and excel sheet that pulls data from an external source (ServiceNow) via MS Query. I think that calculated fields work only on "sum of " whatever field . To open it, first click the pivot table, then click: PivotTable Tools > Analyze > Fields, Items & Sets > Calculated Field… The Insert Calculated Field dialog appears. Those days, I tested with your Excel file and created a new Pivot table to insert the Calculated item. Drop the data into Excel into a table. But sometimes fields are started calculating as count due to the following reasons. So, when we encounter this limitation, we try to work around it. There are a handful of calculated fields on top of the pivot tables that are breaking too, but I'm assuming once the pivoted data is populated the calc'd fields will once again work. Calculated Items are formulas that can refer to other items within a specific pivot field . Whenever the fields are added in the value area of the pivot table, they are calculated as a sum. I've attempted to attach the spreadsheet to this thread (not sure if it's worked, as the attachment button doesn't seem to do anything!). This is a issue with pivot tables see link. For example, we may add a helper column to the data table or decide to perform the calculations outside of the PT. How to do dynamic named ranges. For instance, If I have a calculated item which calculates the difference between two columns of the pivot table (two differente years), and I insert a calculated field that is a division between two columns from the data source (example, “Revenue/quantity”), the original calculated field doesn’t work … Dummies helps everyone be more knowledgeable and confident in applying what they know. BUT, if you make a dynamic range on the table and create a new pivot table that references the dynamic range of the table instead of the table itself, the calculated field will not be grayed out. Dummies has always stood for taking on complex concepts and making them easy to understand. If you try to pivot off this data, the calculated field will still be grayed out. In the raw data tab, rows are responses and columns are answers. For example, a calculated field can operate on values within the report, but not on values outside of the report in another range or table. 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